It's almost time and we can’t wait to see you there. Here’s the exhibitor load in and out information that you’ve been waiting for.
If you are not familiar with the Riverside Municipal Auditorium, you can check out the virtual tour. The parking lot is not included in the virtual tour, but you can see it in Google street view.
General Parking Information
There is no onsite parking, but there are street parking all around the venue. Parking is free in the street on Sunday in downtown Riverside.
General Load-in and out Information
- Door opens to public at 1 PM.
- Exhibitors may start loading in at 10 AM.
- Food vendors can load in starting at 11 AM.
- We recommend showing up between 10-11 AM if you can before it gets busy. You can setup, then go grab a bite and come back to the event before 1 PM.
- Load-out begins at 9 PM and we must vacate the venue before 11 PM.
Where to Load-in
Due to security concerns, we are requesting everyone to go through the back parking lot for load-in. It will be fenced off and you will be let in only if your name is on the list.
You must submit the names of everyone in your group via this form to be let through the back parking lot.
After 1 PM, anyone not on the list can through the front entrance as well like other attendees.
Due to no parking onsite, the recommended load-in process is either:
- Park somewhere close by
- Load up your booth items in a wagon or dolly
- Walk to the parking lot entrance on Lime Street and proceed through security and check-in
- Make additional trips as needed
Or if you have more than one person:
- Drive to parking lot entrance on Lime Street
- Quickly unload all your items
- Have one person take the items to your designated spot, or temporary move the items under the canopy
- The other person can go park and then return
Please note that due to the 20×40 canopy in the parking lot, you cannot drive up to the venue via the parking lot. You need to unload on the sidewalk.
If you have a lot of items, it would be very helpful if you bring a wagon or dolly.
Where to Check-in
Once pass the fence, please check-in at the Exhibitors table to receive your exhibitor badges and spot number.
Area Specific Information
There are 4 areas for exhibitors.
- Music Hall (Inside Upper Level)
- Garden Room (Inside Lower Level)
- Courtyard (Outside)
- Parking Lot Exhibitors and Food Vendors (Outside)
You should have received an email with your assigned area. Your spot number will be available on the day of at the Exhibitor check-in table.
The floor plan is also available in PDF format.
Music Hall
- A 6′ table and two chairs will be included.
- Since it’s an inside spot, you may NOT have a canopy (aka E-Z UP). You may have vertical displays in your booth. Please keep them to human height so views are not obstructed.
- Power will be available for low-wattage devices, but appreciate if you can limit as much as possible to battery powered devices.
- We expect this to be a high traffic area since it's in front of the main stage. Do note that we will have stage programming starting at 2 PM. Some will be louder than others.
Garden Room
- Table and chairs are NOT included, please bring your own.
- Since it’s an inside spot, you may NOT have a canopy (aka E-Z UP). You may have vertical displays in your booth. Keep in mind that the garden room has a ceiling of 7-8’ varying depends on where you are.
- If your spot is against a wall, you may use painter's tape that leaves no residue to tape things on the wall behind you.
- If your spot is not against a wall, there will be drapes behind you, so you can clip light weight signs or paper on it, but no pins or staples that puncture the drapes.
- Power will be available for low-wattage devices, but appreciate if you can limit as much as possible to battery powered devices.
Courtyard
- Table and chairs are NOT included, please bring your own.
- Since it’s an outside spot, please bring a canopy (aka E-Z UP).
- Power will be available for low-wattage devices, but appreciate if you can limit as much as possible to battery powered devices.
Parking Lot – Exhibitors
- Table and chairs are NOT included, please bring your own.
- Since it’s an outside spot, please bring a canopy (aka E-Z UP).
- Power will be available for low-wattage devices such as USB-powered or LED lights, but appreciate if you can limit as much as possible to battery powered devices.
Parking Lot – Food Vendors
- High top tables will be setup in the food area in parking lot, with a center 20×40 canopy.
- Power will be available for low-wattage devices such as USB-powered or LED lights, but appreciate if you can limit as much as possible to battery powered devices. Please let us know if you have other appliance such as food warmers.
- For anything that needs to be refrigerated, you will have access to the fridges in the kitchen inside the building, through the ramp and the Rainbow Hallway. You may also use it for food prep if you need.
For loading into the Parking Lot area:
- IMPORTANT: We are trying to manage congestion of the Parking Lot for loading purposes, please do not set up before 11 AM.
Questions?
If you have any question, please do not hesitate to reply to the email you received. Thank you!