2022 Festival Business Application - Riverside LGBTQ+ Pride

2022 Festival Business Participation Form

Business Information

Organization/Company Name(Required)

Select a category that describes your organization(Required)

Please choose Business/Corporate unless you are a non-profit or not-for-profit organization.

Non-Profit Organization

Business/Corporate

Independent Artist

Describe what products or services you provide or sell(Required)

Instagram Name

Facebook Link

Twitter Name

Website

Business Contact Person

Name(Required)

Email(Required)

Phone(Required)

Your Title(Required)

What do you do for the organization?

Your Pronouns(Required)

Choose all that apply

She/Her

They/Them

He/Him

Ze/Zem

Mailing Address(Required)

Street Address Address Line 2 City State ZIP Code

Participation Information

Choose your participation type(Required)

All sponsorships come with a 10x10 booth space. Food vendors will either bring their own truck, or have a 10 wide x 20 long space. See the information above this form for all the details of each sponsorship package.

Rainbow Sponsor

Gold Sponsor

Silver Sponsor

Bronze Sponsor

Food Truck / Tent

Exhibitor - Premium

Exhibitor - Regular

Exhibitor - Non-Profit

Exhibitor - Independent Artist

Product Sale(Required)

Please indicate whether you will be selling products at the event.

Yes

Logo Uploads

Please upload at least 1 version of your logo for inclusion on our sponsorship assets (banners, advertisements, etc.) Make sure that your logos are high resolution PNG files, at least 200dpi. and 800px wide. (jpg, gif, bmp or other file types not accepted). You may upload up to 3 logos in different layouts and we will use them as appropriate in advertisement designs. We prefer that at least one logo is a 1:1 square version for use on our website but if that's not available we'll create one for you.

Attach Files(Required)

Drop files here or

Accepted file types: png, Max. file size: 512 MB, Max. files: 3.

Document Requirements

The local governments require us to collect certain documents from participants who will have a booth on site at the event. All participants who plan on being at the event will require liability insurance. All food vendors will need to submit their health permit. All participants intending to sell merchandise will be required to provide a California Sellers Permit and City of Riverside Business License. We may ask non-profits for their IRS Determination letters if we are unable to verify your EIN.

Skip the booth

We don't plan to have a booth at the festival.

Non Profit Tax ID (EIN)(Required)

If you are not registered as a nonprofit, but is a not-for-profit or a social group but don't have an EIN, please write Not for Profit here.

CA Sellers Permit #(Required)

City of Riverside Business License Account #(Required)

Apply for one at here

Upload Your Health Permit(Required)

Max. file size: 512 MB.

Upload Your Insurance Certificate(Required)

Non-food participants must carry a General Liability insurance policy with a minimum $1,000,000 coverage per occurrence and $2,000,000 aggregate. Food participants must carry a General Liability insurance policy with a minimum $2,000,000 coverage per occurrence and $4,000,000 aggregate.

You'll need to provide a certificate of insurance naming Riverside LGBTQ+ Pride (the event organizer) and Live Nation (the venue) as Certificate Holders (additional insured). Here's a PDF you can give to your insurance agent.

You may upload your current insurance certificate if you want to proceed with your application for now, and provide us with the proper certificates later. Please indicate in comments below if you're doing this.

Drop files here or

Max. file size: 512 MB, Max. files: 3.

Alternatively, Riverside Pride can add you to our insurance.

For an additional $40, we can add your organization as an "additional insured" to our 1 day event policy.

Yes, add my organization to the event policy.

Price Details

Cover the processing fee?(Required)

Yes

If you'd like your contribution to go farther, you can optionally choose to cover the credit card processing fee for this transaction.

3% Processing Fee

This covers the processing fees for credit card transactions. This is optional and not required.

Price: $0.00

Promo Code

If you have a promo code enter it above.

Total Due

Price includes a $100 security deposit, refundable after the event as long as participant follows the rules and leaves space clean.

Base Rate

Payment Method(Required)

For sponsorships, you have the option to pay by check or other specific corporate processes. We do prefer check if possible for amount larger than $500 to save on processing fee.

If you choose "Other", please specify the instructions in the Comments & Requests box.

Credit Card

Check

Other (Please specify in Comments & Requests below)

Make all checks payable to:
Riverside Lesbian, Gay, Bisexual, Transgender, Queer Pride, Inc.

Please mail checks to:
PO Box 56012
Riverside, CA 92517

Comments & Requests

Participation Agreement(Required)

This is your (the “Participant”) application to participate in Riverside's Inland Empire Pride Festival 2022. This application does not guarantee space in the event but expresses your interest in participating in the event. Riverside LGBTQ+ Pride Inc. (the “Organizer”) must comply with sponsor exclusivity, as well as state, county and local regulations and more. We reserve the right to deny any application for any reason. If any payments have been paid before your application is denied, they will be refunded immediately.

The business participant understands and agrees to the following terms of participation:
OPERATION: All boothed participants ("Exhibitor") must remain open for the entirety of the event, and should load in or close and load out before the designated time.

SPONSOR CHOICES:
Sponsorship packages offered include the following:

Rainbow Sponsor - $5,000 (limit 2)
Includes benefits of Bronze, Silver and Gold, plus:
- Presenting Sponsor
- Pre-event advertising in The Fight Magazine (before July 18, 2022)
- Double spread advertisement in program
- 8 VIP swag bags
- 8 VIP passes to Pride Festival

Gold Sponsor - $3,000 (limit 4)
Includes benefits of Silver and Bronze Sponsor, plus:
- Logo on step & repeat backdrop(s)
- Logo on stage video screen
- 10x10 booth in premium location
- Newsletter Announcement
- Advertising over all social media channels
- Full page advertisement in program
- 6 VIP passes to Pride Festival
- 6 VIP swag bags

Silver Sponsor - $1,000 (limit 10)
Includes benefits of Bronze Sponsor, plus:
- Logo on festival T-shirts
- ½ page advertising in program
- 4 VIP passes to Pride Festival
- 4 VIP swag bags

Bronze Sponsor - $500 (limit 20)
- Includes the following benefits:
- 10x10 booth
- 2 VIP passes to Pride Festival
- 2 VIP swag bags
- ¼ page advertising in program
- Logo placement on website
- Logo placement program sponsor page
- Name rights to use Riverside Pride

ELECTRICITY: Organizers will provide limited power intended for lighting your booth with LOW POWER LED LIGHTS ONLY. Power will be provided to within 25 feet of your booth space. Participants should bring their own extension cords and lights. High-wattage (incandescent, halogen, fluorescent, or other types of non LED) lighting or appliances are not permitted.

DISCRIMINATION: The participant may not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for everyone involved, and require all of our affiliates to do the same. Failure to comply with is policy will result in immediate termination of this agreement without refund and permanent ban from all Riverside Pride related events.

EQUIPMENT: Unless otherwise stated, participants are required to bring their own tent and table(s) and chair(s).

BOOTH SPACE: All booth space is 10 feet by 10 feet in size except for food vendors who may use a 10x20 space (10ft wide). All vendors must be contained within their allotted space.

PERMITS AND LICENSING: It is the responsibility of the vendor to obtain any and all permits for doing business and the Organizer is not liable and will not provide refunds for any vendor who is forced to close due to lack of permits and documentation.

INSURANCE REQUIRED: Participants must carry a General Liability insurance policy with a minimum $1,000,000 coverage per occurrence. You will be required to provide a certificate of insurance naming certain entities as “additional insured”. We will provide the required verbiage upon acceptance of your application. Additionally, food vendors must carry a General Liability insurance policy with a minimum $2,000,000 coverage per occurrence.

MUSIC AND AUDIO: No music, video, or other sound may be amplified in a manner which disturbs surrounding exhibitors or exhibits. Any music or noise from your space must not disturb your neighbors or the event. The Organizer, in its sole discretion, reserves the right to monitor or prohibit the use of any equipment or machinery that it is detracting from other booths or exhibits.

SMOKING of any substance or use of tobacco products is strictly prohibited, including vape pens, electronic cigarettes, or any other vaping device. This includes marijuana

DISPOSAL OF WASTE AND CLEANUP: Food vendors will be required to remove all cooking waste from the premises, and dispose of it responsibility at their own facility and expense. Dumping of any substance is not permitted. All participants must clean up and "leave no trace" after the event. Any participant who leaves behind any item in their space will forfeit their $100 security deposit.

INDEMNIFICATION: The Organizer, the Venue, the event’s sponsors, any of their officers, agents, volunteers, employees, independent contractors or other representatives shall not be held liable for, and they are expressly released from, liability for any damage, loss, harm or injury to the person or property of participant or any of its officers, agents, volunteers, employees, independent contractors or other representatives, resulting from theft, fire, water, accident or any other cause. Exhibitor shall indemnify, defend and hold harmless the Organizer, the Venue, the event’s sponsors, and any of their officers, agents, volunteers, employees, independent contractors or other representatives:
a. From and against any and all claims arising from any acts, failures to act, or negligence of exhibitor or any of its officers, agents, volunteers, employees, independent contractors or other representatives;
b. From and against any and all claims arising from the breach of, or default in the performance of any obligation on exhibitor’s part to be performed under, these terms and conditions; and
c. From and against all costs, attorney’s fees, expenses, and liabilities incurred in the defense of any such claim or any action.

PAYMENT: Payment is due at the time of the application and includes a refundable $100 security deposit. The security deposit will be refunded to the original method of payment within 3 business days after the event, if the participant has left their space clean and not broken the terms this contract.

EVENT CANCELATION & REFUNDS: If the event is canceled due to weather or other factors beyond the Organizers control, the sponsor acknowledges that sponsorships are non-refundable. Fees for "just a booth" participation will only be refunded if the event is canceled before the day of the event. Otherwise all fees for sponsors and vendors are non-refundable, except the security deposit which will be refunded at the end of the event regardless of cancellation.

LICENSE TO USE TRADEMARKS: Participants (Vendors or Sponsors) are authorized to use the terms “Riverside Pride” and our official logos to promote their involvement in the event from time this contract is signed to 3 days after the event. We encourage all participants to use the hashtag #RiversidePride when posting on social media.

All participants agree that the Organization is granted permission to use their organization name, logo and contact information in relation to their participation in this event. This includes but is not limited to social media, video, printed materials.

RIGHT OF PUBLICITY: Participant and its representatives give Organizers or its designees permission to use their voice, image, or likeness as it appears in any photographic, audio, or video recording in any manner and in all media in perpetuity.

Any Exhibitor that fails to comply with any of the terms and conditions herein may be subject to: (1) forfeiture of the $100 refundable deposit; and/or (2) early termination of this license to occupy and expulsion from the 2022 festival without refund; and/or (3) exclusion from participation in future events with Riverside LGBTQ+ Pride; and or (4) all of the above.

By submitting this application, checking the box above and signing below, the Participant hereby confirms that the information provided in the Exhibitor Application is, to the best of their knowledge, true and correct and further certify that Participant has read all of the terms and conditions in above and agree to comply with them.

I certify that I have read and agree to the following participation agreement.

To download this agreement in a printable format, click here.

Signature(Required)

By signing below, you the Participant are certifying that you have read and agree to the Participation Agreement above, and that the information submitted through this application is, to the best of your knowledge, true and complete.

Credit Card

Cardholder Name

Card Details

Total To Be Charged

This charge may include a refundable $100 security deposit that will be refunded after the event if all rules are followed per the agreement.