2025 Festival Exhibitor Resources

Date and Time

Event Date: Saturday, May 10, 2025
Event Hours: 12 – 9 PM
Location: White Park (Google Map link – 3936 Chestnut St, Riverside, CA 92501)
Load-in Hours:

  • Food vendors: 7:30 AM – 10:00 AM (County Health Inspection at 11 AM)
  • Non-food vendors and exhibitors: 8:30 AM – 11:00 AM

Event Flyer

Let your audience know you will be at the event! Use any of the graphics below for social media, email newsletters, or post on your website. Right click and save as on the desktop, or tap and hold on mobile and save image.

Don't forget to tag us! We are @RiversideLGBTQ on all social media.

What's included in my booth/space?

  • By default, all booths are 10×10, and on grass.
  • Artist table's spaces can vary, but there should be about 8′x6′ of space.
  • Booths do not come with canopy, table and chairs unless you have purchased them as an addon.
  • Booths do not have electricity.

What can I do with my booth?

You may decorate your booth and display items as you would like, with some restrictions:

  • All elements of your booth must stay within the area assigned, walkways and designated gaps between canopies must be clear of items or displays.
    • There should be plenty of grass space behind your space that you can use to store things if needed.
    • If you place signs in the walkways, we will ask you to remove them.
  • No display or shelving can be taller than 8 ft. Fire marshal will come by to inspect in the morning before event opens. It's ultimately up to the fire marshal to decide if your display is a hazard.

Where and when do I load in?

Click for larger version
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General Info

  • Times
    • All booths must be ready and aisles cleared before doors open at 12 PM.
    • Load-in
      • Food vendors: 7:30 AM – 10:00 AM (County Health Inspection at 11 AM)
      • Non-food vendors and exhibitors: 8:30 AM – 11:00 AM
  • Parking
    • Street parking and city parking lots are free on the weekend.
    • There are also paid lots and garages ranging from $10-$20 for the day.
    • ParkAtRiverside.com has all the downtown parking info, including a parking map.
    • Note that Whitter Pl and Hidalgo are both one-way streets.
    • DO NOT park on Hidalgo Pl as that is reserved for our suppliers.
  • Entrances
    • You can enter via either front-entrance (Market Street), or side entrance (Whitter Pl).
    • The front entrance on Market has sidewalk and is much wider and easier to unload and walk-in. It can accommodate about 8-10 cars unloading at once.
    • Whittier Pl is very narrow.
      • If you unload here, please park as close to the curb as possible.
      • AVOID walking on the street, use sidewalk so you do not block traffic.
      • It's still possible you can get stuck behind other cars or pedestrians.
    • We will have lots of volunteers to help you unload at both entrances, guide you to your spot, and help move items to your spot when possible.
  • Park first or unload first then park?
    • This is up-to-you.
    • While we will try to expedite with unload with our volunteers, traffic jam can still happen.
    • If you park elsewhere first, and walk-in with your items, you will avoid any possible traffic jam around White Park. But this is longer walk.

How do I check in?

Your staff and volunteers must know the Exhibitor ID along with your booth assignment that was emailed to you before 5/5. Tell this ID to the person checking you in. This is how we know a person is not a random person pretending to be part of your organization.

If you did not receive this booth number assignment? Please email gro.eiedirpedisrevir@rotibihxe.

Before 11 PM

We will have a check-in person at both Market and Whittier Pl entrances. They will have exhibitor wristbands for you, and help direct you to your spot.

After 11 AM

Your additional staff and volunteers will need to come through attendee registration and security at the front-gate. There will be somebody there specifically for exhibitors. Once wristbanded, they can proceed to your booth directly. If they need assistance locating where your booth is, they can stop by the info booth.

You may also acquire all the wristbands for your group in the morning, and meet your late-arrivals outside of the park to give them the wristbands, so they can skip the registration line.

Is there a limit on how many people I can have at my booth?

No. The event itself is free, so there's no limit on number of people for exhibitors.

Will there be food and drinks?

There will be multiple food and beverage vendors at the festival. We're very excited!

Full Meals

  • Flor de Maria: Machetes, huaraches, pambazos, tortas, mulitas, hard shell tacos, tacos, hard shell tacos, burritos, quesadillas, agua frescas, sodas
  • Island Smoke N Grill: BBQ chicken, ribs, & short ribs with sides
  • La Casa Del Mariachi: Chicali style hot dogs. mummy wrapped hot dogs, Mexican street tacos. carne asada fries. agua frescas
  • Raul's Concessions: Smash burgers, Baja bacon wraps, Philly cheese steaks, gourmet fries and drinks

Bakeries / Dessert

  • The Brave Kitchen: Sourdough, French macarons, pastries
  • Ugly Oats Kitchen: Vegan cookies, vegan Bundt cakes
  • Candie’s Cravings: Prepackaged desserts which include cupcakes, cake pops, cake jars, decorated cookies, cookies, brownies, caramel apples, turtles, rice Krispies, dipped Oreos, dipped pretzels, and muffins

There will also be beer garden with alcoholic drinks for sale from 2-8 PM.

There are also water fountains at the park.

Will there be WIFI?

There is no WIFI available. If you need internet, you must use your phone data or a mobile hotspot.

Can I play music?

You may play light sound in your booth that does not bother other exhibitors. We may ask you to turn your sound down or off if we deem it too loud or if we receive complaints.

What's the dress code?

We are an all-ages event from 12 – 7 PM. Please dress as you would if you were in public spaces. This year's theme is Together, we are unlimited, inspired by a certain pop culture franchise. You are welcome to dress up in costume or cosplay!

When can I tear down?

Please do not tear down before 8 PM. We understand you may have obligations or staffing issues that make it hard to stay the entire time, but we know when someone leaves, others follow. So please don't start that domino🙏

How do I load out?

There's no standard way of loading out. You may bring your vehicle over to load up at front of park or Whittier Pl for loading up.

I have more questions!

Please don't hesitate to reach out by emailing gro.eiedirpedisrevir@rotibihxe.